Data Protection

The Outdoor Education Advisers’ Panel Limited is a Data Controller. Information is collected in order to record training, professional development, financial information regarding membership and personal information in order to identify individuals for the purposes of our aims of delivering outdoor learning, educational visits and adventurous activities guidance, advice and training.

The Outdoor Education Advisers’ Panel authorises applicable members to deliver courses according to our syllabus. Information requested from delegates is required in order to obtain feedback and to analyse course participation and delivery.

We use two data processers, Tahdah and Saint & Co who administer our websites and provide accountancy services. Data is kept within the UK and the European Union.

Tahdah have their own terms and conditions Your profile settings on tahdah allow you to control the types of emails you receive, with the exception of financial and administrative emails required for your account to function correctly and emails from us if you are a member.

Our forum data is stored in the United Kingdom. We may send emails from this system to registered members in order to administer your account.

If you book on an event (workshop, meeting or course) then some data will be shared. If you enquire or book on a course your profile information will be shared with the provider and course director and course staff. If you enquire or book onto a workshop or meeting, then your profile information will be shared with the organiser of the course. Your name, email and if residential your gender and any special requirements will be shared as appropriate with the venue. The name and address of the venue can be found within the workshop booking.

We also use online tools such as Google, Basecamp and SurveyMonkey in order to collect data for feedback and administrative purposes. This data is stored in the United States of America. You may choose not to respond to a request for feedback or data and provide the answers via an email. We do however use Google for our email and office tools.

Due to the possibility of criminal or civil action relating to an educational visit or off-site learning experience we retain details relating to training or professional development, including details of the course and the names of both the trainer and delegates beyond the maximum worldwide period of limitations for negligence. Limitation periods under the civil law of England and Wales are fixed by the Limitation Act 1980.

If you have created an account with the OEAP on then you can access all the data we hold about you within your profile. Certain membership categories and course directors are entitled to public profiles within the site. You can choose yourself whether to display your profile or not.

If you wish to contact us about data we may hold on you, then please complete our contact form.

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